You can view a list of our officers and coordinators by choosing the Committee Members tab above.
Our winter event, Escape to the Boardwalk was a big success, raising over $5000 for our technology improvement fund. A big thank you to all our supporters and volunteers. Please remember to patronize our donor businesses first when you need any of the goods or services they offer. You can view the event program by clicking on the following link: http://juggernautco.typepad.com/files/escapetotheboardwalkprogram012809.pdf"><span
The Spring Spirit Wear Sale is under way. Order forms are due on March 20. If you didn't get one or misplaced it, click here: Download Spirit wear spring 09 order form. Here are some pictures of some of the new items being offered: Download New Spirit Wear Items Spring 09 Contact coordinator Anne Nickrand with questions. (See tab above for PTO Board for contact info)
Our next Cook's Night Out is scheduled for March 26 at Jake's Pizza. Details will be coming home the week of March 16th.
Nominations are now being accepted for Officers and Committee Chairs for the 2009 to 2010 school year. Download a form you can print by clicking here: PTO - nominating letter 3-10-09
PTO Executive Officer Positions and Duties
President – The President plans agendas for and presides at all PTO meetings. The President works closely with the treasurer to prepare a budget and the Calendar Committee and Fundraising Committee to plan events for the following year.
Vice President – The Vice President acts as an aide to the President and will perform his or her duties if the President is unable to. The Vice President should be available to attend PTO meetings monthly and assist on special committees as needed. Time commitment is about 3 to 4 hours per month.
Past President Liaison – This position is filled by a former President or executive officer.
Secretary – The Secretary attends and records minutes during the PTO meetings. The Secretary also maintains and distributes copies of the monthly general meeting minutes and minutes of Executive Board Meetings. Time commitment is about 5 to 6 hours per month.
Treasurer – The Treasurer attends monthly PTO meetings and prepares monthly & annual reports of income and expenses for the executive board, deposits funds and pays authorized bills.
PTO Support Positions
Volunteer Coordinator – The coordinator updates the Volunteer Handbook as needed, distributes and collects Volunteer Worksheets in August and September, and creates a volunteer database to assist in distributing lists of volunteers to the appropriate committees and school departments. S/he assists in scheduling volunteers for school services and events (i.e. fall & spring pictures, various screenings, media center, photocopying, etc.) throughout the year. Time commitment varies but is greatest in the fall.
Correspondence Secretary – This coordinator assists coordinators in writing and sending thank you notes to businesses and individuals who donate to PTO.
Publicity – The coordinator is responsible for organizing a committee to publicize PTO sponsored events and services within the school and in the community. This may include overseeing the bulletin boards, newsletter, PTO signs, and press releases.
School Support Positions
Family Fun Nights – Two or three times per year the coordinator will organize a Family Fun Night for the purpose of providing an opportunity for members of the Winfield 34 community to join together in a fun family activity. This takes about 6 hours twice per year. This could include movie nights or another type of event.
Get Movin’ Back to School Fair – This event will be held in conjunction with Good Old Days again this fall and take place in the Primary School parking lot. The coordinator will organize children’s games in addition to other fun stuff. Last year we had a great turn out with the community and we hope to receive the same response this year. It was a lot of fun and a great way for people to get involved. This is a great team event and you won’t be on your own.
Philanthropy – This coordinator oversees the Philanthropy Program, which provides grants to administrative staff and teachers for items not covered in the school budget. The coordinator receives requests from the principal and presents the requests at the October and February PTO meeting with recommendations as to which requests can be met within the budget set. Attendance at the September, October and February PTO meetings would be necessary.
Programs – The coordinator will work with the principal to schedule two educational assembly programs during the school year. The coordinator/s should be available during the assembly to introduce the program and act as PTO liaison during the performance.
Room Parents – The coordinator will organize the room parent program for the school. Time commitment is largest in the fall.
School Supplies – The coordinator organizes the order taking (done in the spring) and distributing of the school supply kits when they arrive in August.
- Spirit Wear -- The Coordinator organizes the sale of Spirit Wear, usually in the fall.
- Staff Appreciation Lunch – Each spring, the PTO gives a luncheon for all teachers and staff of Winfield School. The coordinator organizes a committee to plan this event. Biggest time commitment is in April or May.
Student Directory – The coordinator organizes and distributes the student directory in the fall.
PTO Fundraising Positions
Fundraising Coordinator – This position involves organizing a committee to review and organize the fundraising activities throughout the year. All other fundraising coordinators are members of this committee.
Book Fair (Fall) – The coordinator will organize a fall book fair to be held once a year during the week of Curriculum night. He/she will schedule volunteers to work shifts accordingly.
Fall Catalog Sale – This fundraiser takes place in October & November. The coordinator distributes and collects order forms, places the order, and distributes the completed orders to the students.
Fun Fair – This person will organize games for a smaller scale event involving games & snack type foods. Another person will organize the food.
Greenery Sale – This fundraiser takes place in October and November. The coordinator needs to distribute and collect order forms, place the order and see to the distribution of the greenery.
Spring Catalog Sale – This spring fundraiser’s coordinator distributes and collects order forms, places the order and oversees distribution when it arrives, usually in time for Mother’s Day.
Prosek’s – The coordinator organizes this spring fundraiser by contacting Prosek's to set sale dates and distributes flyers to the school community.
All School Event – this person will organize an event of some sort to be held in late winter/early spring. It may or may not be held in conjunction with fun fair games. Type of event has yet to be determined based on your interest.
Redemptions Program Coordinators
Box Tops – The coordinator will organize 2 contests per year to encourage participation in the collection of Box Tops. He/she will retrieve Box Tops from classrooms & collection boxes and send them to General Mills. Time commitment is 3 to 4 hours in fall and spring to organize contests.
Campbells Soup Labels – The coordinator will collect labels from students & award prizes when appropriate. In addition, s/he will send labels to Campbell’s when necessary.
PTO Nominations for Officers and Committee Coordinators for 2009
Your Name:
Your Phone:
Person you are nominating:
Position being nominated for:______________________________________
Who may run for office or committee coordinators? Any member of Winfield 34 PTO is eligible to run for office or committee coordinator. All parents/guardians of Winfield 34 students and all teachers employed by Winfield 34 are members of PTO.
Do I have to attend all the PTO meetings? All Coordinators (or their representative) are encouraged to attend monthly PTO meetings, particularly when their committee is active, but it is not mandatory.
Please return forms to school in an envelope marked “PTO Nominating Committee” by March 25th.
